Helsinki Music Centre Concert Hall Organ , Helsinki/ Finnland

26/01/2018    S18    - - Services - Design contest - Restricted procedure 
Finland-Helsinki: Architectural, engineering and planning services
2018/S 018-037801
Design contest notice
Directive 2014/24/EU

Section I: Contracting authority
/entity
I.1) Name and addresses
Kiinteistöosakeyhtiö Helsingin Mannerheimintie 13a
1962625-7
Kluuvikatu 7
Helsinki
00100
Finland
Contact person: Juha Lemström
E-mail: juha.lemstrom@senaatti.fi
NUTS code: FI1B1
Internet address(es):
Main address: www.musiikkitalo.fi
I.2) Joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.esourcing2.fi/prod/account/logon/default
Additional information can be obtained from another address:
Suomen Hankintajuristit Asianajotoimisto Oy
2493736-7
Erottajankatu 19 A 11
Helsinki
00130
Finland
Contact person: Anet Mäntynen
Telephone: +358 505237557
E-mail: anet.mantynen@hankintajuristit.fi
NUTS code: FI1B
Internet address(es):
Main address: www.hankintajuristit.fi
Tenders or requests to participate must be submitted electronically via: www.esourcing2.fi/prod/account/logon/default
I.4) Type of the contracting authority
Other type: Limited Liability Company
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Helsinki Music Centre Concert Hall Organ
II.1.2) Main CPV code
71240000
II.2) Description
II.2.2) Additional CPV code(s)
37311300
II.2.4) Description of the procurement: Kiinteistöosakeyhtiö Helsingin Mannerheimintie 13a (later “Contracting Authority”) is organising an international design competition regarding the design of the Helsinki Music Centre Concert Hall Organ. The aim of the competition is to produce a high-quality technical proposal for the new Concert Hall Organ for the Helsinki Music Centre based on the technical documents prepared by the Contracting Authority and identify the team who can construct and install the organ (including transportation, heave and displacements, installation, testing at the site, sound recording, documentation, maintenance and warranty obligations). The goal is to design an organ with a modern facade which is in harmony with the architecture of the concert hall. The search for a design for the Helsinki Music Centre Concert Hall Organ is being undertaken as a three-stage process. The goal is that the new concert hall organ is ready to use in the autumn 2021. The aims and objectives and the procedure of the design competition has been described in detail in the Competition Program and its annexes.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation
III.1.10) Criteria for the selection of participants: The first stage of the design competition is an open call for participation. Any economic operator may submit a request to participate in response to a call for participation by providing the information for qualitative selection that is requested by the Contracting Authority. After the submission deadline, the candidates will be assessed and compared in accordance with the requirements and selection criteria presented in the Annex 1 of the Competition Program. The Contracting Authority will select three to five best eligible candidates to move forward to stage 2 of the competition unless there are fewer than 3 eligible candidates. The criteria for the selection of participants has been described in detail in the Competition Program and its annexes.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession

Section IV: Procedure

IV.1) Description
IV.1.2) Type of contest
Restricted
Minimum number: 3
Maximum number: 5
IV.1.7) Names of participants already selected:
IV.1.9) Criteria for the evaluation of projects: On stage 2, the shortlisted candidates are asked to make a functional description of the construction of the organ and a design plan. The jury will select 1 or 2 winners based on the content of the functional description and the design plan which are evaluated as a whole comparing them with aims and objectives described in the Competition Program and the following evaluation criteria: — Disposition, — Usability, — The functional description and feasibility of the plan, — Costs. The evaluation criteria has been described in detail in the Competition Program.
IV.2) Administrative information
IV.2.2) Time limit for receipt of projects or requests to participate
Date: 13/02/2018
Local time: 12:00
IV.2.3) Date of dispatch of invitations to participate to selected candidates
IV.2.4) Languages in which projects or requests to participate may be drawn up:
English
IV.3) Rewards and jury
IV.3.1) Information about prize(s)
A prize/prizes will be awarded: no
IV.3.2) Details of payments to all participants: The Contracting Authority will pay compensation for participating in the procurement procedure for the 3 to 5 candidates selected to submit the proposal for the design of the organ. The amount of the compensation is 10,000 EUR /each selected candidate and will be awarded to the candidate provided that: — the functional description and the design plan fulfils all the mandatory requirements set, — the disposition of the organ in the design plan fulfils the requirements set for the disposition, — the design plan is detailed (at least as detailed as the Contracting Authority’s draft master plan), — the functional description and the design plan takes into account needs and objectives of the Contracting Authority, — the design plan is viable as such, — the candidate has visited the site at the latest 2 weeks before submitting the contest work. The details of payments has been described in detail in the Competition Program.
IV.3.3) Follow-up contracts
Any service contract following the contest will be awarded to the winner or winners of the contest: yes
IV.3.4) Decision of the jury
The decision of the jury is binding on the contracting authority/entity: yes
IV.3.5) Names of the selected members of the jury:

Section VI: Complementary information


VI.3) Additional information
: The procurement documents shall be available from the date of publication of the design contest notice. In order to get login information, please register via the following website: www.esourcing2.fi/prod/dist/signup/supplier/helsinkimusiccenter Full direct access to the procurement documents is offered free of charge to economic operators in the following e-procurement system: www.esourcing2.fi/prod/account/logon/default Please notice that due date to require clarification is 1 February 2018 at midday (12:00 EET, local time in Finland).
VI.4) Procedures for review
VI.4.1) Review body
Markkinaoikeus
Radanrakentajantie 5
Helsinki
00520
Finland
Telephone: +358 295643300
E-mail: markkinaoikeus@oikeus.fi
Fax: +358 295643314Internet address:www.markkinaoikeus.fi/fi/index.html
VI.4.2) Body responsible for mediation procedures
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: In the design competition, a party must request correction from the Market Court within 14 days from the date on which that party has been informed of the decision of the contracting entity.
VI.4.4) Service from which information about the review procedure may be obtained
Suomen Hankintajuristit Asianajotoimisto Oy
Erottajankatu 19 A 11
Helsinki
00130
Finland

VI.5) Date of dispatch of this notice:

24/01/2018